Close of escrow

Closing Day: Final Steps Before Completion

If you’ve reached this point, congratulations are almost in order—but there are still a few critical details to address to ensure a smooth and successful closing.

Final Property Verification (If Applicable)

In most investment property transactions, buyers conduct their physical and financial due diligence well before closing. However, in some cases—especially with smaller multifamily or retail assets—the buyer may request a final property walk-through to:

• Confirm no material changes to the condition or occupancy

• Verify that any agreed-upon repairs or adjustments have been completed

• Ensure delivery of vacant units (if applicable)

This is typically a formality, but still an important final checkpoint.

Terminate Property Services and Contracts

Coordinate with your property manager or operations team to cancel or transfer utility accounts, service contracts, and vendor relationships as of the closing date. This may include:

• Trash and recycling services

• Landscaping or snow removal

• Security and alarm monitoring

• Utility meters (electric, gas, water)

• Internet or communications services (if applicable)

We’ll provide a checklist to help ensure a clean handoff.

Be Ready for the Unexpected

Even at this late stage, unexpected issues can arise—from delayed loan funding to documentation oversights or last-minute title issues. This is where our experience matters.

We’ve managed dozens of commercial closings and are prepared to troubleshoot quickly, communicate with all parties, and keep your transaction on track without unnecessary stress or delays.

Settlement Statement & Disbursement

Your closing agent or attorney will provide a final settlement statement (often called the ALTA Statement in commercial transactions), which details:

• Purchase price

• Prorated rents, taxes, and operating expenses

• Outstanding mortgage or lien payoffs

• Closing costs and commissions

• Final cash proceeds to the seller

Once all parties sign, the transaction will fund and record. If you’re receiving proceeds, you can choose to have funds:

• Wired to your bank account, or

• Issued via certified check, depending on your preference

Deliverables to Buyer

Ensure the buyer receives any required documentation or physical deliverables, including:

• Final rent roll and security deposit ledger

• Lease files or digital access to operating documents

• Keys, access codes, or fobs (if applicable)

• Estoppel certificates (if not already delivered)

• Warranties or service records (e.g. HVAC, roof, etc.)

We’ll coordinate with your legal and property management teams to confirm all materials are accounted for.

Congratulations—You’ve Successfully Closed

Closing on an investment property is a significant achievement. Whether this sale marks a strategic exit, portfolio rebalancing, or the beginning of a 1031 exchange—we’re here to ensure your next move is just as successful.